Headoffice

HeadOffice centralises all of your required Fuel Management functions. HeadOffice introduces efficiencies and meets all your environmental responsibilities.

• Fuel profitability and margin reports
• Tank & Hose Reconciliation reports
• Fuel Price Change reports
• Meter and Amount reports per hose and grade
• Hose Report
• Grade Report
• Fuel Delivery Report 
• Inventory Reports which link to Automatic Tank Gauging systems
• Simultaneous electronic and theoretical meter tracking
• CRIP, CRIND and DCA interfaces
• Postec 4Det currently in operation at more than 200 sites across the globe
• Ability to account for forecourt sales by driveway staff  
• Electronic Price Boards

For more information please refer to www.postec.co.nz

“In an industry where large amounts of cash change hands, staff are often unsupervised, and margins are tight efficient and accurate money management can mean whether you stay in or go out of business”

• HeadOffice enables you to track the dollars from the minute a customer picks up the pump nozzle at one of your sites to the time the funds clear in your bank account.
• All Operator Totals are entered blindly at site to ensure the real figures are put into the system additionally at HeadOffice you are able to view all site till balancing including any changes performed
• Daily banking is easily performed and tracked from site to head office
• Daily banking journals are automatically posted to the general ledger. Our daily banking module also allows you the flexibility to account for ATM top ups and paying staff using cash from the safe
• Merchant settlement (Credit Card, EFTPOS, AMEX, Diners, etc) are very simple and easy to perform in QuickFuel. Our solution enables you to have the tightest control on manual vouchers available. This information is all visible at Head Office.
• The system will automatically track merchant settlements posting journals to the general ledger allowing for the merchant service fee and GST.  
• QuickFuel supports Electronic bank statement download where you can download your bank statements directly into QuickBooks at Head Office. This is a straight-forward and easy to you process which will quickly pay for itself in providing staff efficiencies let alone any errors.
  
  The following banks already support this feature, and the list just keeps growing! Click on a bank to download a demonstration of how they can integrate with QuickBooks:

• ANZ
• Commonwealth Bank
• National Australia Bank
• St George
• Westpac

* Check with your financial institution to see if they support this feature.

 

"We challenge you to look at your current system and compare our features. You will see very quickly how QuickFuel will give you a very tight system with minimal effort. Not only saving you time and money but QuickFuel will allow you to focus on the important things which is grow your business"

 

HeadOffice provides you with all the powerful product management features required to run a diverse multi site business.

We know that the product file is the back bone of your retail business success and have develped a powerful and user friendly Head Office system.

• HeadOffice supports Site and Product categories which enable you to automatically calculate sell prices at sites based on a pre set formula. The pre set formula ensure you take into account site market and demographics. This function allows you to make a single price change with the system performing all these calculations automatically.
• When creating new products the system remembers common fields such as GST, GL accounts and desired margin
• System supports group products for mix and match sale
• Mix and match promotions are those where the system automatically applies a discount at POS for combo sales ie buy 2 cans of coke for $2. The system will automatically discount the products when they are bought in pairs
• Easily create promotion prompts to remind staff or active promotions
• Support  happy hour pricing and promo prices with automatic on and off functions
• Very flexible and easy to use bulk price change functionality
• Head Office price interface to external buying groups such as Metcash, coca cola, etc
• Ability to create Different Price level for each of your sites
• Ability to easily add products remotely
• Powerful margin analysis to ensure you are making the right margin on the products you sell by running the margin creep report
• Easily track supplier pricing discrepancies at Head Office to see whether supplier is charging you the agreed cost for goods. Head Office enables you to print all discrepancies by site and product so when your rep arrives you hand him a report with all the variances to your previously agreed prices. This saves you time and ensures delivery is not affected due to an admin error at your supplier's head office
• Ability to print shelf labels prior to updating stores

Stock Management

• HeadOffice can also act as a warehouse for delivery of goods prior to being forwarded to sites. This will enable you to take advantage of supplier discounts for single point drop offs.
• Easily track supplier pricing discrepancies at Head Office to see whether supplier is charging you the agreed cost for goods. Head Office enables you to print all discrepancies by site and product so when your rep arrives you hand him a report with all the variances to your previously agreed prices. This saves you time and ensures delivery is not affected due to an admin error at your supplier's head office
• Track delivery performance to see if suppliers are delivering goods in accordance to their agreed delivery time
• Easily enter new products into HeadOffice which will flow down to all of your sites
• The system remembers standard settings when a new product is entered such as General Ledger accounts, GST codes and supplier when adding a new product to the system
• Some suppliers have a tendency to increase prices without notice. We refer to this as margin creep which will erode your margin. The HeadOffice Margin Creep report will ensure you have this information at your finger tips
• Maximum stock levels can be entered at head office and sent to sites. This provides an Over-stock check at site whenever stock is ordered. All products when purchased will be checked to ensure staff do not buy more stock than they are allowed to
• Outer code purchasing. The system automatically allows you to purchase items using the outer codes whether it is a case (24 units), dozen, six pack or an individual bottle. You can set unlimited buy price for whatever way your supplier allows you to purchase their stock.  
• Related Products function allow operators to use same product for various items ie newspapers have a different barcode per edition yet a site just wants to know it is The Age
• Accounting. Stock purchases are automatically processed to QuickBooks enabling you to get an immediate P&L, Balance Sheet or Cash Flow report. This information also automatically flows to QuickBAS for the easy creation of you BAS for all of your sites.
• Site Automatic Reorder report ensures your stock levels on site are kept to a minimum. The Automatic Reorder report takes into account, sales from any time you require such as special events like a bi-annual event like an air show or Easter the previous year.
• Purpose built HandHeld device ensures efficient stock-taking, purchase ordering, receipting and label printing
• Flexible and user friendly Shelf label module

"Because BackOffice has been built to minimize key entry and duplicate tasks it enables you to concentrate on maximizing profit, minimizing expense and having more free time"

We understand staff are your most important asset and they are the key to your business success so we have implemented reports that enable you to easily track their performance from till variances to upselling.

Reports are available at HeadOffice to track how each staff member is performing by shift, by day and by month. Sales performance in relation to fuel sales, sales per hour and a link to the wages you are paying them.

• The site ShiftSheet report provides statistics on sales per litre
• Site DaySheet provides you with a daily and monthly snapshot of the sales per litre
• Critical reports drilling down to Cancelled sales, No Sales, Refunds, dispenser tests are all tracked and easily reported including summaries on the ShiftSheet and DaySheet
• QuickFuel interfaces to most 3rd party digital and analogue Security systems including the ability to search on keywords such void, cancel, refunds
• Integrated Payroll module tracking holiday pay, HECS, superannuation and online tax payment and lodgement including link with biometric TimeClock
• You have the ability to check staff time and attendance easily using the biometric TimeClock function. This function allows you to run tardy reports on when staff attend late.
• Sales prompts can be entered at Head Office to remind on site staff of promotions
• Automatic pricing levels to accommodate Happy hour promotions and buying groups
• Group item sales such as 2 for 1 deals
• Comprehensive reporting including ability to easily transfer to Microsoft Excel
• Sales Person reporting
• Cash Clearance/Safe Drop reports