BackOffice

QuickFuel incorporates an extremely powerful Fuel Management system. The Fuel Management system has been developed in conjunction with Postec to deliver all the information you require to run your Service Station efficiently and meet all your environmental responsibilities.

• Fuel profitability and margin reports
• Tank & Hose Reconciliation reports
• Fuel Price Change reports
• Meter and Amount reports per hose and grade
• Hose Report
• Grade Report
• Fuel Delivery Report 
• Inventory Reports which link to Automatic Tank Gauging systems
• Simultaneous electronic and theoretical meter tracking
• CRIP, CRIND and DCA interfaces
• Postec 4Det currently in operation at more than 200 sites across the globe
• Ability to account for forecourt sales by driveway staff  
• Electronic Price Boards

“In an industry where large amounts of cash change hands, staff are often unsupervised, and margins are tight efficient and accurate money management can mean whether you stay in or go out of business”

• QuickFuel will track the dollars from the minute a customer picks up the pump nozzle to the time the funds clear your bank account.
• Integrated EFT solution to all the main banks in Australia
• All Operator Totals are entered blindly to ensure the real figures are put into the system
• QuickFuel will interface to most digital security system enabling you to track critical transactions such as refunds, cancelled sales all at the click of a button
• Daily banking is easily performed and tracked including how much cash was left in the safe from the last time you performed the banking
• Daily banking journals are automatically posted to the general ledger. Our daily banking module also allows you the flexibility to account for ATM top ups and paying staff using cash from the safe.
• Merchant settlement (Credit Card, EFTPOS, AMEX, Diners, etc) are very simple and easy to perform in QuickFuel. Our solution enables you to have the tightest control on manual vouchers available.
• The system will automatically track merchant settlements posting journals to the general ledger allowing for the merchant service fee and GST.  
• Electronic bank statement download where you can now download your bank statements directly into QuickBooks, with easy to use functionality. Match bank statement transactions to QuickBooks transactions in a straight-forward and easy process. You can also easily add transactions that exist on the bank statement but not in QuickBooks.
  
  The following banks already support this feature, and the list just keeps growing! Click on a bank to download a demonstration of how they can integrate with QuickBooks:

• ANZ
• Commonwealth Bank
• National Australia Bank
• St George
• Westpac

* Check with your financial institution to see if they support this feature.

 

"We challenge you to look at your current system and compare our features. You will see very quickly how QuickFuel will give you a very tight system with minimal effort. Not only saving you time and money but QuickFuel will allow you to focus on the important things which is grow your business"

 

The product file is the back bone of all retail businesses. In the service station environment it is the factor which determines whether a site is profitable or not.

• The system remembers common fields when entering new products.
• The ability to create group products for mix and match sale
• The ability to easily create promotion prompts
• Support  happy hour pricing and promo prices with automatic on and off functions
• Very flexible and easy to use bulk price change functionality
• Head Office price interface
• Different Price level for each of your sites
• Ability to easily add products remotely or when purchasing stock
• Powerful margin analysis to ensure you are making the right margin on the products you sell
• Price check using the Handheld PDE to compare prices while on the road
• Powerful shelf label printing functionality

Stock Management

All systems claim to have a stock management system but with BackOffice we offer more than just what is standard";

• Products can also be added into the system from within Purchase ordering or Stock receipting modules. 
• New Products. The system remembers standard settings such as General Ledger accounts, GST codes and supplier when adding a new product to the system.
• Margin check . When you purchasing stock the system checks the desired margin for that product category and prompts you to update your sell price. Avoiding margin creep which is an enormous problem with most retail businesses. 
• Over-stock check. All products when purchased will be checked to ensure staff do not buy more stock than they are allowed to. Ideal for multi-site environments
• Outer code purchasing. The system automatically allows you to purchase items using the outer codes whether it is a case (24 units), dozen, six pack or an individual bottle. You can set a buy price for whatever way your supplier allows you to purchase their stock.  
• Related Products function allow operators to use same product for varios items ie daily newspaper has a different barcode per edition yet a site just wants to know it is The Age
• Accounting. All purchases are automatically processed to QuickBooks enabling you to get an immediate P&L, Balance Sheet or Cash Flow report. This information also automatically flows to QuickBAS for the easy creation of you BAS.
• Automatic Reorder report taking into account sales from any time you require such as special event orders like a bi-annual event like an air show or Easter the previous year.
• Purpose built MobileManager for stock-taking and portable data interface
• Flexible and user friendly Shelf label module

"Because BackOffice has been built to minimize key entry and duplicate tasks it enables you to concentrate on maximizing profit, minimizing expense and having more free time"

Your most important asset in a retail business is your staff and they are often your biggest cost. Therefore it is critical you know exactly how this very important and costly asset is performing. QuickFuel enables you to track how each staff member is performing by shift, by day and by month. Sales performance in relation to fuel sales, sales per hour and a link to the wages you are paying them.

• ShiftSheet provides statistics on sales per litre
• DaySheet provides you with a daily and monthly snapshot of the sales per litre
• Critical reports drilling down to Cancelled sales, No Sales, Refunds, dispenser tests are all tracked and easily reported including summaries on the ShiftSheet and DaySheet
• QuickFuel interfaces to most 3rd party digital and analogue Security systems including the ability to search on keywords such void, cancel, refunds
• Integrated Payroll module tracking holiday pay, HECS, superannuation and online tax payment and lodgement including link with biometric TimeClock
• Sales prompts to remind staff of promotions
• Automatic pricing levels to accommodate Happy hour promotions and buying groups
• Group item sales such as 2 for 1 deals
• Comprehensive reporting including ability to easily transfer to Microsoft Excel
• Sales Person reporting
• Cash Clearance/Safe Drop reports